No matter what your soul-centered project is – from your coaching business to the self-help book that you’re writing, from your artwork to your yoga teaching practice – time and having time is important.
There are so many ways that you can waste or lose your time when you’re working on a passion project, and when you waste time, you are less poised for success. I see this happening for folks time and time again when they first come to me for mentorship and coaching.
Having more time = Having more opportunity for success
So, here are 5 of my absolute favorite time-saving tools that I use in my business on a daily basis. These tools help keep me grounded and create more time in my day and week, which allows me to continue growing, expanding, and have time left over for myself!
5 Easy Time Saving Tools
- File Emails in Digital Folders: If you’ve got 1000+ or even 100+ emails in your inbox, that causes clutter, confusion, and difficulty in referring back to old emails you might need. The best way to find old emails quickly and efficiently is to create folders in your inbox, and this is KEY: file those emails as soon as possible.
So, for example, I have digital folders for each of my clients, each of my programs, each of my events, each of my partnerships, and so on. I file my emails daily into their proper places for easy recall.
- Schedule Tasks into Time Slots: The more organized you can be about chunking your work down into short tasks, and them scheduling them into your calendar, the more time you will find you have left over for yourself.
This is a simple yet often overlooked technique: make a list of everything you want to accomplish for the week. Chunk each item down into a 1-2 hour pieces, and then schedule each piece in. Voila! You will accomplish more!
- Schedule in Facebook Time: Let’s just be honest – if you are like most folks out there, you get sucked into the latest post or video craze or random cute kitten pictures on Facebook at least 3 times a day (if not many more!). That amounts to minutes upon minutes, if not HOURS of unnecessary Facebook time (because REALLY, even though the kittie picture are cute, you’ve got a business to run!).
You don’t need to cut Facebook out altogether, because after all, it can be really fun and awesome, and it’s a great business building tool. What I do suggest, though, in order to get your time back, is to schedule 10 minute periods throughout the day where you check in on Facebook. Perhaps you check in once in the morning, once at lunchtime, and then once right before your work day ends. That way, you get your FB time in, and get in the know, and connect with others, but it doesn’t distract you from that report that needs to be written or that proposal that needs finishing touches.
- Take a Real Lunch Break: You might think you’re saving yourself time by working through lunch – believe me, I really understand that temptation! But the truth is that when you work through lunch, or eat lunch at your computer, and you don’t really give yourself a break, you are going to feel drained, tired, and not-so-fresh for whatever you’re tackling in the afternoon. I’m sure you know what I mean by this: that time around 3:30pm where you’ve just been staring at the computer screen for 10 minutes because you’re in a daze.
Even just a 20 minute break away from the computer with a quick walk around the block will help you be more efficient, thus creating more time for you in your day.
- Keep Your Personal Email separate from Work Email: If you’ve got your personal and professional emails coming through on the same account, I encourage you to change that asap! When you’ve got them coming through on the same account, it is WAY too easy to get distracted in the middle of your day by your friend’s birthday invite or the latest gossip among your high school buddies.
Instead, save the personal emails for the end of the day or for scheduled times throughout your day.
There are, of course, lots more time saving goodies, but in the interest of time, these are 5 of my favorites that I wanted to let you know about today!